Fishpools Chooses EASY Software To Capture And Archive Over 100 Years Of Sales Data

The family-run retailer, which has been in business since 1899, has been using EASY CAPTURE for Purchase Ledger and Sales Order related documentation for around three months and is already seeing the time saving and productivity benefits.
Alice Norris, Operations Director at Fishpools, comments:
‘We love our new EASY Software solution. It was delivered ahead of schedule and has been incredibly easy to use right from the start. We’ve already scanned in a whole year’s worth of paperwork and we’re now working back to capture the rest of our archives. EASY CAPTURE means we’re gradually getting rid of the walls and walls of filing cabinets that took up so much space and which made it so time-consuming to find things. Now we’ve centralised all our documentation, it has already reduced the amount of time and money spent moving documents around. We were using manual systems before so the change has been very noticeable.’
She continues:
‘There are a minimum of five bits of paper associated with each customer, all of which are vital parts of the sales and delivery process. We handle around 31,000 purchase orders a year alone, but there’s also sales orders, purchase order acknowledgements, supplier delivery notes, customer delivery notes, pre-Goods-In schedules, supplier payments, container purchase orders and so on. All of these documents have to be stored and readily accessible for many years after the original transaction for compliance and risk avoidance purposes.’
Alice had previously used an EASY Software solution in 2008 at a previous job and had been so impressed by how effective and easy to use it was that she had no hesitation in recommending it when the opportunity arose at Fishpools. The new system will replace a manual system and will link via web services to Fishpool’s ERP system, Swan retail.
EASY CAPTURE ensures not only automatic capturing, indexing and smart sorting of colour or black and white hard copy documents, but also processes Word and Excel files and every other type of electronic documents. Using high-performance scanners in batch operation, EASY CAPTURE handles production-level volumes of documents, storing them logically in electronic workboxes and topic-related document stacks. The user then links document pages electronically assigning documents index terms from which they can later be easily retrieved.
The solution was aimed at reducing the paper processes carried out at Fishpool’s head office and reducing the dependency on using paper records to perform operational duties.
Fishpools is a well-established firm with 62,000 square feet of retail space, a huge distribution centre, around 150 staff and an annual turnover of £24 million.
It is envisaged that in future the EASY solution can be expanded to include EASY DOCUMENTS so that business processes can be incorporated too. This would create improved visibility and transparency to some key operational processes within the business
EASY SOFTWARE, which was founded in 1990 and is listed on the Frankfurt Stock Exchange, is Europe’s foremost provider of integrated document management technologies with more than 12,000 customers worldwide. Global and local companies rely on EASY’s comprehensive suite of scaleable document technologies to automate their businesses, improve productivity and efficiency and to meet increasing regulatory requirements.
EASY SOFTWARE is a Microsoft Gold Independent Software Vendor (ISV) and the second largest provider of SAP archiving solutions worldwide. EASY promotes it extensive suite of document management solutions both directly and indirectly through a network of 200+ global sales partners. More than 100 software development companies have created interfaces to EASY ENTERPRISE™, the company’s flagship solution.
EASY AG is headquartered in Mülheim a.d. Ruhr, with further offices and subsidiaries throughout Germany, Austria, the USA, Singapore, Turkey and the UK. More information on EASY SOFTWARE UK can be found at and @EASYSoftwareUK
About Fishpools
Fishpools is the largest quality furniture store in the south east with 62,000 square feet of inspirational showrooms offering the widest possible choice of furniture and furnishings for your home. There are over 200 different sofa styles; 150 dining styles; 75 bedroom ranges and 100s of beds, bed frames and top quality mattresses galore.
Their Flooring Gallery is your one stop shop for everything under your feet: carpet, wood, vinyl, rugs and much more with a free estimating and planning service to ensure you get it right.
Finishing touches make a house a home. From lighting to linens; curtains to cushions; pictures to mirrors; cook shop & china to decorative accessories and gifts, we’ve a huge range of home accessories that will fit the bill.
The company is still run by the Fishpool family and with 115 years’ worth of expertise and knowledge behind them, they are proud of their reputation for great products and first class service. See the whole range and buy online at: or follow @FishpoolsUK

EASYSoftware Scores With Premier League Customer Win

The Premier League, which has been a customer of EASY Software since 2005, has now chosen the EASY INVOICE accounts automation solution to process the 1,000 or so invoices which it receives from suppliers every month. The new system will also provide an electronic centralised storage area, which will eventually do away with unnecessary hard copies and excessive paper waste.
EASY INVOICE is a pre-configured solution package specifically designed for Accounts Payable departments to completely automate their purchase invoice process. Functions include: intelligent OCR (optical character recognition) to extract invoice data from paper and electronic invoices, rules-based workflow for authorisation posting the extracted data to Microsoft Dynamics GP and finally storing documents long term in the EASY Software archive. The process significantly reduces processing times for purchase invoices and at the same time removes the need for error-prone routine data input by employees.
Richard Lindsay, Network and Systems Manager at the Premier League, comments:
‘We believe that having the EASY INVOICE system in place will not only reduce the workload of our accounts payable department, but will also make the business more productive in the long run. Productivity should be greatly improved and that will probably be the main benefit, over and above even the financial benefits.
He continues:
‘We did look at many other electronic invoicing systems, but EASY INVOICE seemed to tie in well with our current financial processes. Many of EASY Software’s competitors seemed to require a process overhaul, which we weren’t very keen on.’
George Haddaway, Business Development Manager at EASY Software, says:
‘We are delighted to announce the Premier League as one of our latest customers to adopt EASY INVOICE. The Premier League is a great example of a long standing EASY customer taking advantage of our latest technologies to further improve their business processes, make large efficiency gains and tangible cost saving benefits, while increasing the functionality of their existing Microsoft Dynamics GP finance system.’

Resigning from Supervisory Board mandate

Mülheim an der Ruhr (Germany), April 12, 2013 – Manfred A. Wagner, chairman of the Supervisory Board of EASY SOFTWARE AG, today announced that for personal reasons he will resign from his Supervisory Board mandate in agreement with the Supervisory Board, effective from the end of the annual general meeting 2013. Mr. Wagner has been a member and chairman of the Supervisory Board of EASY SOFTWARE AG since October 7, 2002.
The Management Board would like to thank Mr. Wagner on behalf of the company for his long-term commitment and good cooperation.

The Management Board

Premiere: EASY SOFTWARE to present its solution for the Digital Personnel File at „HRM Expo“ in Cologne (Germany)

For the first time, EASY SOFTWARE and its longtime partner HENRICHSEN AG will showcase their solutions this year at „HRM Expo“, Europe’s biggest specialist tradeshow for Human Resource Management (HRM). This tradeshow will take place in Cologne, September 25 through 27, 2012.
The EASY presence will focus on the product EASY RECORDS for HR. EASY RECORDS for HR is the efficient solution for the Digital Personnel File, as well as some elementary HR processes in modern enterprises. This solution supports users in efficiently managing the Digital Personnel File, including revision-proof archiving. A user-friendly and intuitive Web interface enables users to flexibly access digitized documents in the centrally managed Personnel File. Mandated by law, processes such as releasing an employee’s personnel file to the respective employee are performed by simply pressing a ¬button. Likewise, information from personnel files can be specifically released for viewing to executives, for example, if they want to prepare for an interview.
Flexible deadline management, including an integrated traffic lights feature, reliably ensures reminders and resubmissions. Recurring tasks such as annual appraisals are also easily implemented and employees are reminded on time.
Moreover, the solution provides powerful function modules for recruiting, and processes concerning onboarding and offboarding.

CeBIT Bilisim Eurasia 2011 in Istanbul: Successful show for EASY Partner Softay

This year CeBIT Bilisim Eurasia 2011 welcomed more than 120,000 visitors to Istanbul. And again, EASY SOFTWARE AG, represented by its Turkish partner Softay at a prestigious booth, showcased its innovative products and solutions. EASY SOFTWARE AG was one of the few German software makers present at this international tradeshow.
With over 1,000 exhibiting companies, the largest ICT event of the region drew an international audience. From October 6 through 9, 2011, representatives of all industries from over 65 countries came to obtain information about possibilities to increase IT-based efficiency and productivity.
EASY’s large product suite drew a variety of prospects to the booth run by EASY partner Softay, so Ali Süreyya Ecevit, General Manager at Softay, looked back to this event with great satisfaction. The live demonstrations of the products, giving visitors a preview of the potential inherent in these solutions, met with particular interest. „We are delighted about the close cooperation with our partner and its successful presentation at this tradeshow. This is proof that our large partner network, which is constantly growing, is of great significance to enterprises because we can thus guarantee international and customer consulting services,“ said Andreas Nowottka, CEO of EASY SOFTWARE AG, summing it up.

ULC GmbH and EASY SOFTWARE AG enter into partnership alliance

Dresden/Stuttgart (Germany), December 22, 2010 – ULC Business Solutions GmbH has entered into a partnership alliance with EASY SOFTWARE AG. In future, the Dresden-based IT service provider for Lotus Notes Domino will also offer the products from EASY SOFTWARE, a leading provider of solutions for electronic archiving, document management and enterprise content management.
It will particularly focus on EASY’s IBM software solutions. EASY NOTES, EASY SOFTWARE’s central IBM software solution, for example, allow archiving Lotus Notes Domino documents and attachments in a revision-proof and compliant manner directly from Lotus Notes. Through a variety of customer projects ULC has already gained in-depth experience in e-mail archiving. The EASY product range enhances and continues to hone the ULC profile in this sector. To Matthias Friedrich, this was one of the prime motives for this partnership alliance. He comments: „EASY’s products are a genuine gain for us. They enable us to even better meet our customers‘ individual requirements.“
Dirk Wrany, business unit manager IBM Solutions at EASY SOFTWARE AG, is delighted about the trust that ULC puts into EASY products. He adds: „ULC’s specialized knowledge in the Lotus Notes Domino environment genuinely reinforces our partner network.“ ULC customers obtain the usually skilled consulting services for selecting the suitable EASY solution, acquisition as well as implementation and training from a single source.
About ULC Business Solutions GmbH
ULC specializes in developing customer-specific software systems based on the IBM products Lotus Notes Domino, as well as state-of-the-art software technologies (Java, XML, JavaScript, etc.). You can purchase standardized Domino solutions (ULC.Web.CMS, ULC.Resource & Event Manager, ULC.Forms & Process Manager, ULC.Group Calendar, ULC.eStones.CRM) from ULC.
ULC is an IBM Premier Business Partner and IBM-authorized training center (AITP). Administrators, developers, end users and economic buyers can book all courses on Lotus Notes Domino at ULC. Moreover, ULC provides an extensive range of individual training sessions and workshops on the topics of Lotus Domino, Java, Domino Web development, and much more.
You can buy software licenses for the IBM products Lotus Notes Domino, or renew existing software maintenance contracts. The more than 500 ULC customers include mid-sized businesses, major industrial enterprises, financial service providers (banks, savings banks), as well as public administration facilities. ULC has more than 20 highly qualified specialists. The company’s headquarters is in Dresden, with a branch office in Stuttgart. We support our customers throughout Germany.
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Established in 1990, EASY SOFTWARE AG has since been focusing on electronic document and data archiving as well as document and e-mail as well as content management. EASY SOFTWARE captures any type of bulk data, structuring and organizing document flow. It ensures revision-proof long-term archiving and holds contents and information ready enterprise-wide regardless of time and location. This eliminates the need for tedious searches, the result being no data loss and paper inundation in overflowing archive shelves.
With more than 10.000,000 customer installations, EASY SOFTWARE is a leading developer and provider of multi-platform solutions in the electronic archiving, document management and enterprise content management sectors.
Based on state-of-the-art technologies, EASY SOFTWARE provides user-friendly document management software for popular operating systems, work environments, and file formats. At the same time, EASY is capable of providing tailored solutions for optimizing document-based processes for any industry and businesses of any size. The EASY-ECM server is the core of the product suite which, moreover, covers the seamlessly integrated archiving solutions in the environment of select standard Software such as PSIpenta, SAP, IBM Lotus Notes Domino, Microsoft Dynamics NAV or Microsoft Office.
EASY SOFTWARE has an extensive and certified partner network which is unique in the DMS market. With a vast presence covering entire regions, both at domestic and international levels, and through the variety of specific industry and themed solutions of EASY partners, prospects and customers can always find their qualified contact person and DMS solutions expert near them.
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Interim notification

Expert meeting in Leipzig: document management in the healthcare sector

Contracts and documents are highly relevant in healthcare. Quick and reliable access to all information is required, allowing no risks, such as through missed deadlines or tasks. So how can these documents be organized in a cost-effective and concise manner? Can software solutions replicate the specific healthcare requirements?
On November 11, 2010, these questions will be dealt with in detail as part of the otris Customer Day event in Leipzig, Germany. Besides our experts, selected reference customers will also report on the use of specific software applications.
Questions such as “Which options are generally available?”, “How do other hospitals solve these problems?”, “Advantages and disadvantages of different approaches?” or “Which topics in the QM and Compliance areas are of relevance?” will be discussed at this meeting. This round table conference will be supplemented with a presentation on the issue of data protection, which must meet specific requirements particularly in the healthcare sector.
CONTRACT is one of the leading contract management systems in the market. Please make use of this otris-organized Customer Day event to learn on-site about CONTRACT, because software solutions replicating the complex contract sector are increasingly becoming a competitive factor.
We look forward to discussing “Best Practice” approaches with you. This event is on November 11, 2010 at “The Westin” hotel in Leipzig. It starts at 10:00 a.m., with food being provided.
Click here » to register today.
This is a free event; the number of participants is limited, though.

Three successful days in Cologne:EASY SOFTWARE looks back positively on DMS Expo

Now that DMS Expo 2007 in Cologne is over, EASY has every reason to be positive: With more than 20,000 trade visitors, the number of visitors to the trade show rose by 4% as compared to the previous year – a trend from which EASY SOFTWARE, which presented its entire product suite, was also able to benefit. Additionally, the EASY booth was used intensively by partners to introduce their solutions and services.

For three days EASY SOFTWARE presented its entire product suite to DMS trade visitors. Overall, twelve partners made use of the opportunity to present themselves together with EASY at its booth. So all three days of the trade show were used to provide intensive information, demonstration, and individual consulting.  Feedback was positive throughout. The EASY booth also set standards in terms of visitor popularity. Both the EASY booth and the party illustrated that EASY SOFTWARE comes out top in regard to all aspects.

High visibility of EASY SOFTWARE

„The high ‚visibility‘ of EASY SOFTWARE in the entire competitive environment was particularly striking“, says Dr. Torsten Engers, head of Product Management. In fact, with its height and design, the EASY booth was significantly outstanding among the mass of 385 exhibitors. The quality of the presented products and solutions was also convincing.  „Demand for workflow-based solutions such as those for incoming invoices for Navision and SAP was particularly high“, explains Dr. Engers. He adds: „Information about solutions for contract management was equally in high demand.“

An entirely happy event for the Sales department

In addition to Product Management, the Sales department is also completely satisfied with the results at DMS Expo 2007: „Through our competence and representation size at DMS, customers are aware of EASY SOFTWARE as the market leader“, says Richard Luckow, head of Direct Sales. „Processes are the priority with all prospects.“ Luckow also confirms the great demand for EASY workflow products. „DMS Expo is a wonderful opportunity to demonstrate the entire EASY SOFTWARE product range through fascinating projects to a qualified trade audience.“

Product director Andreas Nowottka is satisfied with the results

On the whole, Andreas Nowottka, EASY director of the Products division, reached an entirely positive conclusion at the end of the event. „Our trade show presence at DMS Expo 2007 enabled us to establish valuable new contacts and to intensify old business relationships. The net result that was accomplished is to everyone’s total satisfaction.“

Notes conference in Bonn, Germany: EASY SOFTWARE AG presented itself at DNUG

Every year, DNUG holds two conferences lasting several days where top consultants from end user companies from the Consulting industry as well as leading members of Lotus Europe and the USA introduce state-of-the-art groupware technology products, and explain important new strategies. The fall conference in 2007 took place at Maritim Hotel in Bonn, Germany; EASY SOFTWARE AG also took this as the opportunity to showcase its products from the Lotus Notes environment to a variety of attendees.

Brent Peters, Vice President Notes/Domino Product Development, opened the event. „The trade show was well attended, with top presenters,“ commented Frank Schoenberg, Key Account Manager for the Notes sector at EASY SOFTWARE AG.  „Existing contacts were intensified, and new ones were established. Our conclusion is positive throughout.“ Together with Stefan Goppelt, software developer in charge of the Notes sector, he showcased every product from EASY covering the topic of e-mail archiving. Â

A strong network of 1,500 experts

DNUG is an association of more than 1,500 experts specializing in collaborative IT systems.  Its members include more than 500 corporations, IT service providers, universities and individual members. It focuses on exchanging information on and experience in intranet, Internet and extranet technologies based on Lotus Notes/Domino, Sametime Connections, Quick and WebSphere Portal among its members.  Current information from analysts, management experts and manufacturers as well as product comparisons complete the DNUG offer range. The next conference will take place in Dresden in June 2008.