Data protection declaration of EASY SOFTWARE AG

As the operator of this website, EASY SOFTWARE AG takes the protection of your personal data very seriously. We treat your personal data confidentially, in accordance with statutory data protection rules and based on this data protection declaration. In this document, when we speak of data in general, this always refers to personal data in the sense of the General Data Protection Regulation or the DSAnpUG-Eu (Act to Adapt Data Protection Law, new BDSG).

Scope of data collection and storage

Use of our web presences such as website and extranet

Purpose of data processing

In general, it is not necessary to provide personal data in order to use our website. However, to enable us to provide our services, we may require your personal data. This applies to sending you informational material as well as answering individual queries.

Agreement to data processing

If we perform any of the actions described below, or other, or provide services, we would like to collect, track and store your personal data. We will request your express agreement to this in the relevant place on our website, for example in the

  • personalization of our website,
  • analysis of user behavior.

If you request information or use personalized services, we will collect additional data (see the section “Newsletter and other advertising”).

What categories of personal data are processed?

We store the following data:

For tracking purposes, we set a cookie. Using this information allows identification on a subsequent visit to the website. The tracking tool we use anonymizes the IP address and then stores it anonymously.

Recipients of the data and transmission to a third country

We use the systems of the following providers for analysis.

HubSpot

We use HubSpot for our online marketing activities. This is an integrated software solution that covers a variety of aspects of our online marketing. HubSpot allows us to use data for the following purposes:

  • Content management (website and blog),
  • Social media publishing & reporting,
  • Reporting (e.g. traffic sources, accesses, etc.),
  • Landing pages and contact forms.

We use HubSpot based on the EU standard contract clauses. You can find the scope of the data collection and storage by HubSpot and the privacy guidelines at https://legal.hubspot.com/de/privacy-policy.

Econda Webanalytics

For our extranet, we use the Webanalytics product from Econda, based on a contract for commissioned data processing. The scope of the data collection and storage and the privacy guidelines can be found at https://www.econda.de/service/datenschutz/. You can adjust the privacy settings for this service at the provided address.

Data protection declaration for Google Analytics

This website uses Google Analytics, a web analysis service from Google Inc. (“Google”). Google Analytics uses text files known as cookies which are stored on your computer and allow the analysis of your use of the website. The information generated by the cookie about your use of this website (including your IP address) is transmitted to a Google server in the USA and stored there. Google will use this information to evaluate your use of the website, to compile reports about website activities for the website operator and to provide more services connected with website and Internet use. Google may also transmit this information to third parties if this is prescribed by law or if third parties process this information on behalf of Google. In no case will Google connect your IP address with other data stored by Google.

You can prevent the installation of cookies with the appropriate setting of your browser software; however, we advise you that in this case you may not be able to use all functions of this website in their full scope. By using this website, you declare that you agree to the processing of the data about you collected by Google as described above and to the above-named purpose.

You want to no longer participate in Google Analytics (opt out)?

Data protection declaration for web analysis

Products and services from wiredminds GmbH (www.wiredminds.de) are used on this website for the purposes of marketing and optimization. Data are collected, processes and stored, and used to create pseudonymous usage profiles. These profiles are completely anonymized wherever possible and sensible. Cookies may be used for this. Cookies are small text files which are stored in the visitor’s Internet browser and serve for the recognition of the Internet browser. The data collected, which could also include personal data, are transmitted to wiredminds or collected directly by wiredminds. wiredminds may use information left by visits to the website to create anonymized usage profiles. The data thus obtained will not be used to personally identify the visitors of this website without the express permission of those affected, and will not be merged with personal data regarding the bearer of the pseudonym. To the extent to which IP addresses are collected, they will be immediately anonymized following collection by deletion of the final number block. The data collection, processing and storage can be objected to at any time with effect in the future: Exclude from website tracking.

We use wiredminds based on a contract for commissioned data processing.

Storage period of the data

Data collected for tracking purposes are incorporated into a pool of statistical data, allowing the tools to evaluate user behavior across all accesses.

Purchase of a product or performance of services

Purpose of data processing

If you commission us to perform a service, we strictly collect and store your personal data only to the extent that is necessary to perform the service or to carry out the contract. Furthermore, we use your e-mail address to provide you with information regarding the products used and information about our range of products and consulting services. The collection of this information is based on § 28 Par. 1 lit. 1 BDSG and, as of May 25, 2018, on Art. 6 Par. 1 lit. B EU-DSGVO.

What categories of personal data are processed?

We record the following personal data:

  • Last name
  • First name
  • Address
  • Company
  • Position
  • Telephone number
  • E-mail address

Recipients of the data and transmission to a third country

For the various tasks, we use internal systems and the following providers:

  • MailChimp (USA) based on standard EU contract clauses
  • HubSpot (USA) based on standard EU contract clauses
  • SAP Business ByDesign (Germany) based on standard EU contract clauses

Within the company, we provide the data to associated companies for the purpose of fulfilling an order.

If necessary for reasons of privacy laws or other reasons, we will end our cooperation with individual providers, or accept new ones, while retaining the legally required data privacy standards.

Storage period of the data

We retain your data necessary for the performance and execution of a contractual relationship in accordance with the mandatory retention periods required by commercial and tax law. If the contractual relationship is no longer active, the data set is marked as inactive and no longer actively used. Following the expiration of the prescribed retention period, the data set is deleted or blocked.

Newsletter, advertising and prospective customer acquisition

Purpose of data processing

If you have registered for our newsletter with your e-mail address and providing us with other data, we would like to use your e-mail address for our own advertising purposes beyond the performance of a contract until you unsubscribe from the newsletter – for the following purposes, among others:

  • delivery of a variety of newsletters,
  • additional services and offers for which your express agreement is required for their data collection,
  • participation in drawings and promotions.

Your agreement and other notes

During the registration process, you will be asked to provide the following declaration:

“I hereby consent for EASY SOFTWARE AG to use my personal data which I communicate in connection with this contact request (such as my name, address and e-mail addresses) for the purposes of customer service and information, customer surveys (e.g. concerning customer satisfaction), market surveillance, advertising (e.g. information about and offers from EASY SOFTWARE AG, such as products, support and service information) and for optimization of the sales system, subject to revocation; and to call or contact me by e-mail for such purposes, even on a recurring basis.

I agree that EASY SOFTWARE AG may transmit these data to associated companies or sales partners for the above-named purposes.”

Please provide this declaration in the registration procedure.

Security

Your personal data will be transmitted via the Internet in encrypted form. We take technical and organizational measures to protect our website and other systems and keep your data from being lost or destroyed, and from being accessed, altered or disseminated by unauthorized persons. Despite routine checks, however, it is not possible to fully protect your data against all risks.

If your personal data are already stored by EASY SOFTWARE AG, they will be transferred to a customer database. This transmission is also encrypted. Your data in the joint database can be updated every time you make contact through EASY SOFTWARE AG or its partners.

Regarding the possibility of revoking this consent, please see the section “Deletion and data autonomy” below.

What categories of personal data are processed?

We record the following personal data during the registration process:

  • Last name
  • First name
  • Address
  • Company
  • Position
  • Telephone number
  • E-mail address

Recipients of the data and transmission to a third country

You data may be transmitted to companies associated with EASY SOFTWARE AG for the stated purposes. We also use the following services, and will transmit data to them:

  • MailChimp (USA) based on standard EU contract clauses
  • HubSpot (USA) based on standard EU contract clauses
  • SAP Business ByDesign (International) based on standard EU contract clauses

Storage period of the data

We will store the data for sending newsletters and other advertising measures until your explicit cancelation.

Social networks

On parts of our website, we offer the opportunity to copy pages or materials to social networks. These in turn have their own data protection declarations. Below, you will find notes on the social networks we have integrated.

Data protection declaration for the use of YouTube

As with most websites, the EASY SOFTWARE AG Internet presence includes software from YouTube in its range of information.

YouTube software uses cookies to collect data, and for statistical data analysis. Among other things, YouTube uses cookies to collect reliable video statistics, to prevent fraud, and to improve user friendliness. EASY SOFTWARE AG receives statistical figures from the YouTube cookies regarding the viewing of individual videos embedded in the website without any reference to individual users. The embedded YouTube videos are used as part of the permitted usage through YouTube, which all users must accept. If you notice a violation of copyrights, please report this directly to YouTube. You can find more details on the use of cookies at YouTube in the YouTube data protection declaration at: http://www.youtube.com/t/privacy_at_youtube.

Data protection declaration for the use of Facebook

Our site integrates plug-ins from the social network Facebook, 1601 South California Avenue, Palo Alto, CA 94304, USA. When you visit our sites, a direct connection between your browser and the Facebook server is made via the plug-in. If you click on the Facebook Like button while you are logged into your Facebook account, you are able to link the content of our sites to your Facebook profile. As a result, Facebook can assign the visit to our site to your user account.

As the provider of the Facebook site https://de-de.facebook.com/EasySoftwareDE, we advise that we receive no knowledge of the content of the data transmitted or of their use by Facebook. You can find more information on this in the data protection declaration of Facebook at http://de-de.facebook.com/policy.php.

If you do not want Facebook to be able to assign your visit to our website to your Facebook user account, please log out of your Facebook account.

Data protection declaration for the use of Twitter

Functions of the Twitter service are integrated into our websites. These functions are offered by Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA. By using Twitter and the retweet function, websites which you visit are connected to your Twitter account and disclosed to other users. Data are also transmitted to Twitter.

As the provider of the site www.twitter.com/EasySoftwareUK, we advise that we receive no knowledge of the content of the data transmitted or of their use by Twitter. You can find more information on this in the data protection declaration of Twitter at http://twitter.com/privacy.

You can change your privacy settings at Twitter in your account settings at http://twitter.com/account/settings.

Data protection declaration for the use of Google Plus (Google+)

The EASY SOFTWARE AG website uses the Google+1 button. If you open a web page of our Internet presence which includes such a button, your browser will establish a direct connection with the Google servers. The content of the +1 button is transmitted directly to your browser by Google and integrated into the website by the browser. Therefore, we have no influence on the scope of the data which Google collects through this button. According to Google, no personal data are collected without a click on the button. Such data, including the IP address, are only collected and processed for logged-in members. You can obtain the scope and purpose of the data collection and the further processing and use of the data by Google, as well as your associated rights and setting options to protect your privacy, from Google’s privacy statements regarding the +1 button, and from the FAQ. If you are a Google Plus member and do not want Google to collect data about you through our Internet presence and connect them to your member data stored at Google, you must log out of Google Plus before visiting our Internet presence.

Deletion and data autonomy

You can obtain information about your stored personal data from EASY SOFTWARE AG and request their correction, deletion or blockage at any time. You can also change or revoke a given declaration of consent at any time without providing a reason, with effect in the future. You will not be subject to any fees other than postal or transmission charges for this.

A partial or complete revocation of a declaration of consent is possible at any time by sending a corresponding message (by letter or e-mail) to EASY SOFTWARE AG at ed.ys1510966043ae@yc1510966043avirp1510966043.

A revocation for the purposes named above has no effect on your contractual relationships with EASY SOFTWARE AG.

Transferability of data

Data subjects have the right to obtain data which they have directly provided themselves. We will make such data available upon the explicit request by the data subject in a machine-readable and structured format. Proof of identity of the data subject is required.

Right of appeal with a regulating authority

As a data subject, you have the right to appeal to a data protection authority in your place of residence or work if you suspect a privacy violation.

The regulating authority in charge of EASY SOFTWARE AG is the data protection authority of the state of North Rhine-Westphalia.

https://www.ldi.nrw.de/

Contact

Responsible for the content and design of the websites:

Birgit Eijkhout

Marketing Manager

Mail: ed.ys1510966043ae@yc1510966043avirp1510966043

Data protection officer:

Winfried Lisseck

Mail: ed.ys1510966043ae@yc1510966043avirp1510966043

Legal representatives

Management board members Willy Cremers and Thorsten Eska

Am Hauptbahnhof 4

D-45468 Mülheim/Ruhr

Germany

Amtsgericht Duisburg HRB 15618