Electronic invoice software – EASY SOFTWARE AG
Out of the document jungle – into the digital invoice receipt process
Digital Incoming Invoice Processes
Learn more about how automated incoming invoice processing works, find out about advantages, legal requirements, future-proof invoice formats and how you can avoid stumbling blocks with digital incoming invoice processing.
Our dates about the topic of electronic invoice receipt
Status of the incoming invoices, change steps, and processing persons at a glance, any time
- Legally compliant:
EASY Invoice supports the complete process history management, thus reproducing the crucial legal requirements of the GoBD
Proxy and substitute rules can be set for absences due to vacation or illness
- Location independent:
The mobile invoice approval via smartphone or tablet allows maximum flexibility thanks to verification processes that are independent of time and location
- Planning security:
Effective planning of the cash flow is provided by the digital incoming invoice processing – the resulting transparency allows an always current overview at any time
- Environmentally friendly:
Do away with paper and file folders
- Cost savings:
Lean processes; always have an eye on deadlines for prospective discounts and possible notice periods.
Discover potentials in the incoming invoice process
The 5 steps of digital incoming invoice processing with the EASY Invoice software
Record incoming invoices:
No matter if the invoice is paper-based or arrives by email as a PDF attachment: EASY Invoice independently checks the conformity of every invoice with the GoBD. All necessary invoice contents are determined automatically: invoice header with creditor, total amount, invoice date, and all individual invoice line items.
Workflow for verification and approval
The verification and approval of invoices can be standardized and nevertheless highly flexible to the requirements of the company and the ERP/Fibu system being used. The incoming invoice processing software has a variety of options and function modules available for this. Automatic assignment, efficient verification, and fast approval is the goal. Specific functional roles in the departments with various authorizations are defined in the same way as proxy roles for absence due to vacation or illness.
Posting and filing
The process for posting follows successful invoice verification and approval in electronic invoice processing. EASY Invoice automatically transmits the necessary data for this to the linked ERP system. Since the process has already positively gone through the defined verification process at this point, the posting and payment of the approved invoice in the ERP/Fibu system can typically take place without further user action.
Cross-department process monitoring creates transparence for the ongoing processes in the electronic incoming invoice processing and helps to spot potential disruptions or delays early. Escalation management ensures that occurring problems are solved automatically in accordance with defined parameters. The process monitoring of the invoice processing supports not only the monitoring of ongoing processers, but also facilitates the retroactive retrieval and analysis of information on the course of closed processes.
Perfect overview: the dashboard
EASY Invoice presents the user with the personal, role-dependent dashboard as a starting page. This provides a quick overview of all relevant content. Users can freely configure the dashboard with a variety of predefined gadgets. That way, every user of the invoice processing sees exactly the information which is relevant to them in their daily work. Among other things, the information includes tasks, deadlines, new or last used objects, favorites, and also information on key figures for the department or the company. All of these key figures can be displayed in graphical analyses.
Financial advantages await – see for yourself.
Use our ROI calculator for a quick initial estimate of what financial advantages will emerge from our incoming invoice solution. It’s worth it!
Learn more about our solution for the incoming invoice process
Questions about automated invoice processing? We have the answers.
Thanks to EASY, the cycle time for an invoice in our company could be reduced from several days to a few minutes.